Blythe Gifford - Before the Word doc? An Excel spreadsheet!

In my past (pre-writer!) life, I was considered an organized person, but the process of writing a book taps deeply into the right (illogical) brain and that seems to have oozed throughout my whole life.  Still, I cling to some vestiges of organization that help me through the writing process.  My master spreadsheet is one of them.

For every book, I open an Excel workbook and give it some fanciful name.  This inevitably has nothing to do with the actual title of the book, which is generally one of the last things that’s decided.  For the Brunson Clan trilogy, I called it “Reiver Record.”  I’ll also select an interesting typeface and color for headers.  It’s all part of putting myself into the mindset of the story.  This document is opened every single day and offers me a central location to do the following:

Track hours and word count.  I track my hours, word count goal and progress, every day.  (Some people set it up by chapters, but this is what works for me.) I also make little notes on how I feel or what I did.  (Quick notes like “love scene – needs work” or “beginning to catch fire.”)  This is VERY helpful when I’m in the middle of the next book and everything is awful.  I can look back to where I was at the same point in the previous book and remember all looked dark then, too and it had a happy ending!  Here’s a sample of how it looked at the very beginning of a new project.  You can see the manic-depressive fluctuations I go through.

Create and remember the backstory.  On another tab, I list the years since my characters were born, with a column for their ages (hero/heroine), a column for real, historical events that occurred that year, and a column where I can record key life events for my characters.  It was particularly helpful when I had to juggle childhood recollections for three Brunson siblings!  That made it easy to check when Johnnie Brunson went to court or when Bessie Brunson was first kissed.  

This also is invaluable for creating character backstory when I need it.  I simply glance at the chart and I can see that the country was at war/peace/famine or whatever when my character was a certain age.  

Create the remember the timeline.  I do a similar chart for the chronology of the story itself so I have a record of when the various events happened, easy to forget halfway through the story.

Remember character names/appearance.  Another tab keeps track of my character names and titles, along with eye and hair color.  This can be sorted, to make it easy to catch if you have too many characters with names beginning with “J.”

Save tidbits of information.  Whenever I have something I want to capture, for example, the distance between two points and how long it would take the characters to travel there, I just add a tab and make a note.  

Some may prefer to do this in OneNote or another program.  For me, Excel is simple and flexible.  I back up every day by sending this spreadsheet, along with the work-in-progress, to my Yahoo email and stick it in a folder so I will never risk losing it.  I would mourn the loss of this master almost as much as if I lost my manuscript!

Blythe Gifford has been known for medieval romances featuring characters born on the wrong side of the royal blanket. Now, she’s written a trilogy set on the turbulent Scottish Borders of the early Tudor era, starting with RETURN OF THE BORDER WARRIOR, November 2012, Harlequin Historical.  CAPTIVE OF THE BORDER LORD will follow in January 2013, and TAKEN BY THE BORDER REBEL in March 2013.  The Chicago Tribune has called her work "the perfect balance between history and romance."  Visit her at www.blythegifford.com, www.facebook.com/BlytheGifford, or on Twitter @BlytheGifford. 

Author photo by Jennifer Girard.  Cover Art Copyright © 2013 by Harlequin Enterprises Limited.  Cover art used by arrangement with Harlequin Enterprises Limited. All rights reserved. ® and ™ are trademarks owned by Harlequin Enterprises Limited or its affiliated companies, used under license.

How to Write it When You Can't Be There

Guest post by Blythe Gifford

We’ve all heard the advice: You must visit the places you write about. Theoretically, I agree with that, but from a practical point of view, I’m not in the position to fly abroad every time I start a book. And since I write history, a trip to the place would still not be a trip to the time. I would still have to create a world I’ve never seen. How do you do that with an eye to authenticity? I have a few tips. First, choose your setting mindfully. A familiar location will make it easier to gather information. An obscure one may make it difficult to find enough detail to bring it to life. The flip side of using a well known location is that it’s tough to fudge facts. Any mistake will surely be found by an expert reader. Be aware of the connotation of the setting you select and decide whether to play to it or against it. Some locations, New Orleans, for example, are so strong that using them is almost like adding a character to your story. When I say “setting,” I mean time as well as place. For example, I have a manuscript set in Philadelphia. Originally, the date was 1872, but I changed it to 1876. Why? Because the Centennial Exposition was in Philadelphia in 1876. Even though my book did not revolve around the exposition, it meant I could find everything from train schedules to photographs to first person accounts of the city in that year. Next, ground yourself and your characters. Gather a detailed map, a calendar, and a guidebook or two. Even if you create an imaginary town, know which direction the sun rises and sets. Know the time and date and day of each scene. This will help keep you, and your characters, in a real world, one in which Sunday comes every week, the seasons follow their course, and you can trace how long it will take to walk from one end of town to the other. Again, as historical writers, this is harder than it sounds. A current map has roads and buildings that did not exist when your story is set. Even rivers have changed course over time. Search used book fairs for older guidebooks and travel books. Often, they include maps, detailed descriptions, photos, and first person narratives. Third, a picture is worth a thousand words. Along with my calendar, guidebook, and map, I always buy a good picture book or two. One will be of the physical landscape. That way, I am not dependent on another writer’s words. I can look at the picture as my hero or heroine would and let them describe the scene. Authentic images, photographs, engravings, or paintings, will give you detail no guidebook or official history will include. In THE KNAVE AND THE MAIDEN, I had a scene set in the Cathedral at Exeter. When the Cathedral’s official website gave me a virtual tour, I discovered that the Cathedral was under construction at the time of my story. With that fact, I created a vivid, unique setting that supported the emotional theme of the scene. The Internet is a gold mine for images. With a search engine, you can find everything from professional photography of historic buildings in all seasons to engravings of street scenes. In addition, many vacationers now post photos and travelogs. Not only are those a source of pictures, they can provide first person descriptions of how hot it can be on the Thames in August. Finally, the devil is in the details. Instead of descriptions of panoramic views, select one small sensory detail, preferably a sound or a scent. (There’s nothing wrong with a visual detail, but using the other senses brings it closer to the character.) Then, make sure it has emotional resonance for your character. No matter how good your research, it exists only to make your characters move easily in their world. It should be inserted only when the character recognizes and reacts to it for a reason directly related to the storyline. With these techniques, you can build a world that’s real to your characters and to your readers, even without getting on an airplane---or in a time machine. *** Blythe Gifford’s next release, RETURN OF THE BORDER WARRIOR, is a Harlequin Historicals November 2012 release.  This is the first book in her Brunson Clan Trilogy.

To learn more about Blythe and her upcoming releases, visit her web site at http://www.blythegifford.com